Finance Forms

For all BC Guiders, the information on this page has been prepared and/or organized to comply with the British Columbia and National government’s tax legislation, and our national Guiding policies.
If you’re a Guider visiting our website from another province, please contact your district, area or provincial treasurer for your provincial information.

BC Council Documents

Area Assistance Fund Application (Word)
Area Treasurers' Financial Procedures (PDF)
New! Collins Fund Application Form (Word)
Cookie Unit Sign Out Sheet (Word) March 2014
Charitable Donation Receipt Request (Word) June 2018
GGC BC Receipt Template (Excel) April 2017
Gift of Guiding Fund Application (Word)
GST Flowchart (ver 02/13)

National Documents

Fundraiser Approval Application Form – FR1 (Member Zone)
Non-receipted Expense (Excel)
Travel Pre-authorization – SG8 (Member Zone)

BC Council Members

Adult Travel Claim and Non-Travel Claim Forms (Excel) January 2020
Advance Request Form (Word) June 2018
BC Council Expense Claim Guidelines (PDF) May 2018
Multiple Travel Claim Form (Excel) May 2019

Finance Guidelines

For all BC Guiders, the information on this page has been prepared and/or organized to comply with the British Columbia and National government’s tax legislation, and our national Guiding policies.
If you’re a Guider visiting our website from another province, please contact your district, area or provincial treasurer for your provincial information.

Information and Tips

What should be on an invoice? (Word)
Can I get a tax receipt? (PDF)
Sending Accounts to Collections (PDF)
BC Council District Treasurer Job Description (PDF)
Handling Payments of Bursary Scholarship Form (ver 2012)

National Documents

Guiding Essentials (Member Zone)

Governance Policies:

Fund Development (Including Travel Fundraising Guidelines)
Financial Stewardship (ver02/08)
Investments (ver 09/05)
National Standard Financial Reporting Manual (PDF)

Fundraising

Fundraising activities must adhere to both the national and provincial guidelines. Prior to any fundraising, review the:

BC Council Standards and Fundraising Guidelines (PDF)
National Fundraising Development Policy and Guidelines (Member Zone)

Contact your parent commissioner if you are unsure about any proposal. Where the National fundraising guidelines differ from the BC Fundraising Guidelines, BC Guiding Members must follow the guidelines set out by BC Guiding.

To request fundraising approval (outside GGC cookie campaigns) use:
Fundraiser Approval Application Form – FR1 (Member Zone)

If fundraising for travel, the trip needs pre-authorization by an Assessor before fundraising approval can be given. Use the Travel Pre-authorization – SG8 (Member Zone) to request approval.

Important: All fundraising, which is not solely from cookie sales and which totals $5,000 or more, must be approved at the area level. Frequency and method of reporting to the area will be determined by the area.